No matter how well the world has digitized and the number of technologies introduced, one cannot erase the need for printing documents. There are certain businesses that rely on these printed documents to make important decisions and send out their message. With such a need for printing services, businesses usually buy and install printers in the workspace and deal with all the maintenance tasks on their own. Such printing facilities for businesses are called unmanaged printing services.
Gone are the days when businesses relied on unmanaged printing services because they brought a lot of drawbacks that hindered the advantages of having a personal printer. Businesses are now more inclined to the managed printing services that make them worry less about tasks related to printing, data security, and file management.
Keep reading this article till the very last point to understand why unmanaged printing is a big no for your organization.
Top 6 Drawbacks of Unmanaged Printing You Must Know
One of the ways in which businesses spend too much on printing tasks than they should is unmanaged printing. From the purchase to its maintenance and installation, everything will be the responsibility of the business. Besides these duties, several other drawbacks of unmanaged printing make businesses go for better printing options and services.
Following are a few drawbacks and reasons why you should not opt for unmanaged printing services.
1. Paper and ink waste
One of the drawbacks of using unmanaged printing services is that it might be possible that the employees are using the printers for their personal use. Such actions result in an increase in printing expenses for various businesses. Besides these issues, it is possible that the employee does not have the required skills to print the paper correctly, which results in excess paper and ink waste. To minimize these expenses, organizations opt for printer rental Abu Dhabi located services to get managed and affordable printing services.
2. Expensive printing
Buying and maintaining a printer is very high for businesses; these costs increase even more when you print several times a day. Moreover, businesses do not spend much time maintaining these printing devices unless they stop working. Such negligences cost businesses a huge amount which they need to minimize. With a managed printing service, you can fix your yearly printing budget to avoid spending unnecessarily on buying and maintenance every other day.
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3. Additional costs
As previously explained, businesses work on the rule of mending it when it is broken, and they do not pay much attention to the maintenance of the printers. Such poorly managed printers increase the additional costs, which include the use of extra ink. Poorly maintained printers are more likely to consume more ink than the ones that are managed and maintained. Moreover, the paper waste will also increase due to the poor print quality of these unmanaged and unmaintained printers.
Not every firm requires expert assistance. The size of the office and the number of employees influence the choice. Businesses that routinely print documents will benefit more from it. The cost-effectiveness of using professional services increases when more printing resources are used.
4. Waste of time
Letting your employees do the printing is one of the worst things when it comes to utilizing the time for the right task. Your employees may be engaged in printing tasks most of the time while paying less attention to their actual jobs. These lead to delays in the completion of important tasks, which costs the businesses a lot. These delays are not only because of the non-technical skills of the staff but also due to the poor working and condition of the printers. Managed printing services will make sure you have the perfect working printing service whenever you need them.
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5. Poor resource usage
One thing you need to remember is that the technical team you hire for your business needs should be utilized in the right manner. Making them work on the maintenance and finding the faults in your printers is a waste of resources. To avoid utilizing your resources poorly, make sure to let the resource do their designated tasks. If printing is the issue, then instead of getting the technical team for the job, hire the managed printing services.
6. Security risks
Data breaches and cyber-attacks are common with unmanaged printers, and no business can afford the disposal of their confidential data into the wrong hands. Moreover, the business employees connecting their personal devices to these printers could also increase the threats of malware and viruses, thus destroying the business network. This is why you must go for managed printing services and ensure data security. You can hire the printer rental Abu Dhabi located services for secure printing with increased network security at affordable rates.
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Businesses face a serious security risk from unmanaged printers. Printers that are not secure can result in data leaks and successful cyberattacks that could endanger operations.
Are you looking for managed printing services?
If you want to avoid all the issues related to unmanaged printing in your business, then you must go for managed printing services. You need to make sure that the printing services you hire not only provide you with better quality printing but also security and management of your business data. So, make sure to hire the best printing services to meet your business needs at affordable rates.
