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Saturday, February 24, 2024

The Fujitsu Scanning Guide for Beginners

If you’re considering upgrading to a Fujitsu scanner, you’re about to discover just how far scanning technology has come in recent years. Documents that used to take hours can now often be scanned in minutes, and annoying jams and errors are relics of the past. Here’s everything you need to know about modern scanner technology. 

Getting Started With Fujitsu

Scanners aren’t one-size-fits-all anymore. Innovative options come tailored to your specific needs, and even the most advanced models are easier to get up and running than you might think. 

Choosing a Type of Scanner

First, it helps to understand the different types of scanners available. Popular modern scanners include:

  1. Portable scanners can fit in a pocketbook and travel with you anywhere. The tiny iX100 is perfect for professionals on the go or for light scanning needs, scanning one page about every 5 seconds. 
  2. One-touch scanners can handle a large volume of paper quickly and are incredibly easy to use. One simple button push can scan a document. A large screen allows you to select a location for the file.
  3. Advanced scanners include Fujitsu’s state-of-the-art fi-8000 series. These scanners can tear through hundreds of pages of law documents, tax information or medical charts in minutes. They can even scan passports, ID cards and other common thicker documents. 

Setting Up Your Scanner

Modern scanners can either connect via Wifi or be physically plugged into a computer or device. Whichever you choose, be sure to look underneath the scanner for the security key. This is the password that keeps unwanted computers off of your scanning network.

If your scanner has a screen, follow the on-screen directions for easy setup. Otherwise, follow the scanner’s software prompts on your device. 

In a collaborative office environment, make sure to set up a designated cloud file for scanned documents. Scanning documents to a cloud file allows the entire office to utilize them seamlessly. 

Ease of Access

Modern scanners are far more intuitive than outdated models. Even the tech-averse can navigate these machines without the help of an IT professional. 

One-Touch Controls

The ScanSnap series has the ultimate ease-of-use feature in one-touch controls. One large button starts the scanning process, and then easy on-screen prompts allow you to select a destination for the document you just scanned. You can also automatically set a destination folder for the scanner so the entire process only takes one press of a button. 

Intuitive Scanning Software

Fujitsu’s scanning software is just as advanced as the machines, themselves. After you scan a document, PaperStream Capture software can automatically gather the data on the sheet into one easy file. This can potentially save hours manually transferring data from scanned documents. This software comes with many advanced Fujitsu scanners. 

If your only experience with scanners is large, unwieldy machines attached to copiers, it’s time to upgrade your office hardware. Whether you need a scanner on the go or a dependable workhorse, there’s a modern option to fit your needs. Upgrade your scanner to instantly improve workflow, save time and reduce frustration. 

Ahsan Khan
Ahsan Khan
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